Rhythmic Art Website Privacy Notice

Information we collect

When you submit a trial, competitive evaluation, or event participation inquiry through the website, we collect the information requested by that form. The competitive evaluation form asks for guardian contact information, athlete age, current training, the reason for the request, and the required family confirmations. The event participation form asks about the adult contact, club or group when applicable, athlete count or age, current levels or divisions, event interest, and optional planning context. Neither form asks for an athlete's name. When you submit a coaching-interest inquiry, we collect your name, email, phone, guided answers about your background, teaching experience and interests, comfort teaching children, preferred starting role, possible start timing, South Florida location plan, availability, an optional message, and the required inquiry and contact-permission confirmations. That form does not ask for a résumé, home address, birth date, gender, desired pay, full employment history, references, passport, work-authorization document, Social Security number, medical details, or bank details. When you email the office about a private lesson, seasonal program, or another question, the office receives the information you choose to include. Please do not submit medical records or other information we did not ask for.

How we use it

We use submitted information to respond, assess program or teaching fit, schedule an approved visit when applicable, communicate next steps, and maintain the operational record of that request. Coaching-interest information is used only to review possible current or future teaching needs and contact you about your answers. We do not sell submitted personal information.

Confirmation and follow-up

We may send a request-receipt link for a trial request to verify that an email reached you. Opening that link confirms the email action but does not reserve a class. If Rhythmic Art later sends a separate offer for a specific trial class, opening the secure confirmation link in that offer confirms and reserves only that trial visit; it does not enroll the athlete in a paid program. With your permission, we may follow up about your trial request by email or SMS. We may follow up about a competitive evaluation request or event participation inquiry by email. With the permission shown on the coaching-interest form, Rhythmic Art may contact you by email or phone call about your answers; the permission record stores the form version and page language you saw. A CE or EV request number confirms only that RAWManager saved the corresponding request. It does not book an evaluation, announce or register an event, accept an athlete, promise a reply time, or confirm that an email was delivered. A COACH request number confirms only that RAWManager saved the coaching-interest inquiry. It does not confirm a job opening or interview, make an employment offer, promise a reply time, or confirm that an email was delivered.

Systems, staff access, and office notices

Website inquiries are sent through a server-only connection to RAWManager, Rhythmic Art's operational system. Authorized office staff can review the complete coaching-interest record in the private staff queue. After RAWManager saves a coaching inquiry, it creates one office-notice instruction. That notice identifies the inquiry number, your name, when it was submitted, the source page, and a private staff link. It does not include your email, phone, optional message, or guided answers; staff open the authenticated RAWManager record to review those details. A saved notice instruction is separate from provider acceptance or inbox delivery.

Site analytics

We use Google Analytics to count page visits and see which pages help families find answers. It does not receive names, contact details, or anything typed into forms. To tell returning visits apart, Google Analytics sets cookies in your browser and automatically receives standard technical details, such as the pages you visit, your language and screen size, and your browser and device type. For visitors in the European Economic Area, the United Kingdom, and Switzerland, analytics runs in a cookieless mode by default. When a trial request is accepted, analytics also counts one event. The website adds only the requested program and the form version to it — never anything a family typed. Google attaches the same standard technical details to that event as it does to any page visit.

Retention and access

We keep request records only as long as reasonably needed for operations, follow-up, safety, and legal obligations. Contact us if you want to ask what information we hold, correct it, or request deletion where applicable.

If the website cannot tell whether a competitive evaluation request, event participation inquiry, or coaching-interest inquiry was saved, it temporarily keeps the exact request in this browser tab. This lets a same-request check reuse the original request ID and prevents a second request. The browser copy is removed after the website receives a clear result or when the tab session ends.

Contact

Email info@rhythmic-art.com with a privacy question.